Take the whole record with you
One click gives you a signed PDF of the deal, a spreadsheet of everything that happened, and a file that proves none of it was edited, ready to hand to a lawyer.
Read the export format →How it works
One placement, two recruiters, six stages.
Nothing here asks you to change how you recruit. It changes what gets written down while you do it.
- Stage 1Driven by: Candidate recruiter
The candidate says yes first
Add your candidate and send them a signing link. In five short steps they see who you are, the exact client and role you want to put them forward for, when your permission runs out, and how to take it back. They sign on their phone in about a minute.
Words used here:
- A signed, dated yes for one client and one role
- An expiry date, so old permissions can't be reused
- A page where the candidate can see and cancel every permission they've given
- Stage 2Driven by: Either side
You share the role, not the names
Post your candidate or your open role. Everyone sees the parts that matter, title, specialty, market, salary range, fee, guarantee, and nobody sees a name, on either side. PlaceRail scores how well things match (0-100) so you spend time on the ones that fit.
Words used here:
- No listing goes up without the candidate's current, signed permission
- Fee and guarantee terms are stated up front, not negotiated later
- Match scores and saved searches instead of digging through your inbox
- Stage 3Driven by: Both recruiters
You negotiate in private
A shared room opens where you chat as Recruiter A and Recruiter B, no names until you've both signed. You propose the split, the guarantee, and what happens if the hire quits early; the other side counters until you agree.
Words used here:
- A written agreement built from the terms you actually agreed
- Rules that stop either side going round the other, built in
- Every message and offer saved, nobody can edit it afterwards
- Stage 4Driven by: Both recruiters
Both sign, then both names appear at once
Nothing is revealed when only one side has signed. The moment the second signature lands, both of you see the candidate's name and the client's name in the same instant, and the candidate can see in their own portal exactly when that happened.
Words used here:
- A signed agreement neither side can quietly change
- Both names appear at the same time, nobody gets a head start
- The candidate sees when and why their name was shared
- Stage 5Driven by: Both recruiters
The fee settles through escrow, on the schedule you both signed
The job-side recruiter invoices the client with the escrow account as the remittance address, so the client funds escrow direct and the fee never touches either recruiter's bank account. Funding is by wire or ACH. If the client pays before the guarantee ends, the money genuinely sits there until the placement sticks. If they pay late, funding and payout land together and it is the signed paper that covered you until then. And if the client never pays, the deal costs you nothing: our fee is only invoiced when the money lands.
Words used here:
- The client pays the escrow account, not your split partner
- A payout schedule with dates and amounts you both agreed
- A statement and invoice for each side when the money lands
- Every change to the money is recorded as it happens
- Stage 6Driven by: Either side, then an arbitrator
If something goes wrong, there's a fair process
If the hire falls through or you disagree, open a dispute and upload your side. You choose what the other side can see and when, and everyone answers on a deadline. If you still can't agree, a neutral person decides, their decision is final, recorded, and the money moves accordingly. No endless freeze, no shouting match.
Words used here:
- You control which evidence the other side sees, per file
- Deadlines keep a dispute moving instead of freezing the money forever
- A warning if your candidate turns up at the client outside your deal
After the placement
The record outlives the deal.
Everything above is recorded as you go, so the paperwork writes itself.
Let anyone check it's genuine
Anyone can upload the files on our check page and confirm nothing was changed after the fact. No PlaceRail account needed.
Open the check page →Send it straight to your compliance system
Your records can be delivered automatically to your own systems the moment they're ready, with retries and a delivery trail. Technical details live in the docs.
See how it connects →Bring one split you already have.
You don't need a network to start. Put an existing split on PlaceRail and see what it's like with everything in writing.